NOTICE
Notice is hereby given that, in accordance with L.R.S. 3:1609 and LAC 7:XV.314(A), the Louisiana Department of Agriculture & Forestry, Louisiana Boll Weevil Eradication Commission, has established a boll weevil eradication zone, the Louisiana Eradication Zone, consisting of all the territory within the state of Louisiana.
Notice is further given that all producers of commercial cotton in Louisiana are required to participate in the boll weevil eradication program, including cost sharing, in accordance with the Boll Weevil Eradication Law and regulations. This includes, but is not limited to, reporting of cotton acreage and paying of assessments each crop year, and destruction of cotton plants and stalks by December 31 of each crop year. A copy of the law and rules and regulations may be obtained from the Boll Weevil Eradication Commission, P.O. Box 3596, Baton Rouge, LA 70821-3596, telephone number (225) 952-8105.
Notice is also given that the planting of noncommercial cotton is PROHIBITED in Louisiana unless a written waiver is obtained from the Commissioner of Agriculture & Forestry in accordance with LAC 7:XV.319(C). To request a waiver, submit a written application to the Department of Agriculture and Forestry, at the address provided in this notice, stating the conditions under which such written waiver is requested.
3/4,11,18
ADVERTISEMENT FOR BIDS
Sealed proposals will be received by the Iberville Parish School Board, 58030 Plaquemine St., Plaquemine, Louisiana, 70764, until 10:30 a.m., Friday, March 19th, 2010, for the following:
JANITORIAL SUPPLIES AND PAPER GOODS
At precisely 10:30 a.m., Friday, March 19th, 2010, bids will be publicly opened and read aloud in the Iberville Parish School Board Conference Room. Bid proposals or requests for withdrawal of bids received after time specified for bid openings shall not be considered for any cause whatsoever. Bidders or their authorized representatives are invited to be present. No other information or tabulations will be available until awards are made after all bids are fully checked as to specifications and accuracy.
The bid proposal is firm for a period of thirty (30) days from the opening of bids, and no bid proposal can be withdrawn for any reason during this period of time.
VENDORS MUST SHOW SUFFICIENT REFERENCE TO IDENTIFY BIDS WITH OPENING DATE ON FACE OF SEALED ENVELOPE.
Bid forms, specifications, and information are available at the Iberville Parish School Board Maintenance Department at the address listed above.
The right to reject any and all bids, and to waiver any informalities is reserved.
PUBLISHED DATES IBERVILLE PARISH
SCHOOL BOARD
Dr. P. E. Cancienne/Superintendent
2/25, 3/4, 11
FOR SALE
1997 - GMC Sierra 2500 EXT. Cab Pick-up Summit White Exterior - LT Gray Vinyl Interior - 195 HP 6.5 Liter - Turbo Diesel 4 Speed Auto Trans w/Overdrive - 34 Gallon Tank - 7 Wire Trailing Harness- Air Conditioning - Tilt Wheel and Speed Control - Radio - ETR AM/FM Stereo Cassette w/SC & SK and Clock - Wideside Body Rear Axle 3.73 Ratio - HD Transmission Oil Cooler and LT 245/75R16 Steel BLTD Radial Tires w/spare - Bed is Rhino Lined w/ARE Lid and Dual Aluminum Running Boards. Mileage is 026020
May be seen at the Bayou Blue Vol. Fire Station 22525 Hwy. 386, Grosse Tete, LA. 70740
Mininum Bid - $5,000.00
Place Bid in a sealed envelope and mail to Iberville Parish Council, Attn: Gwen Carter, PO Box 389, Plaquemine, LA. 70765
Bids will be received until March 19, 2010 at 10:00 AM and publicly opened and read on the same day at 10:15 A.M. at the Iberville Parish Council Office, 58050 Meriam Street 2nd Floor, Plaquemine LA 70764 - Cash, Certified Checks, or Money Order is due at time of award.
02/25/10
03/04/10
03/11/10
PUBLIC NOTICE
THERE WILL BE A PUBLIC HEARING CONDUCTED ON
MONDAY, MARCH 15, 2010 AT 6:30 P.M. ON THE
FOLLOWING ESTABLISHMENT APPLYING FOR ITS BEER
AND/OR LIQUOR OCCUPATIONAL LICENSE FROM
THE TOWN OF WHITE CASTLE:
POPINGO’S CONVENIENCE STORES, LLC/DBA/POPINGO’S #8
31890 HIGHWAY ONE
WHITE CASTLE, LA 70788
MAURICE A. BROWN, MAYOR
3/4, 11
IBERVILLE PARISH COUNCIL MINUTES
REGULAR MEETING, TUESDAY, APRIL 21, 2009
The Parish Council of Iberville Parish, State of Louisiana, met in Regular Session, in the Council Meeting Room, 2nd Floor, Courthouse Building, 58050 Meriam Street, Plaquemine, Louisiana, on the 21st day of April 2009.
The Council Chairman, Eugene Stevens, called the meeting to order at 6:30 p.m. followed by the roll call with the following Council Members in attendance: Warren Taylor, District 1; Mitchel J. Ourso, Sr.; District 2; Henry J. Scott, Jr., District 3; Leonard Jackson, Sr., District 4; Edwin M. Reeves, Jr., District 5; Salaris G. Butler, Sr., District 6; Howard Oubre, Jr., District 7; Eugene P. Stevens, Jr., District 8; Terry J. Bradford, District 9; Louis R. Kelley, Jr., District 10; Timothy J. Vallet, District 11; Matthew H. Jewell, District 12; Wayne M. Roy, District 13.
Absent: None.
A quorum was present and due notice had been published. The Pledge of Allegiance followed.
Parish President- J. Mitchell Ourso Jr., Chief Administrative Officer- Edward Songy and Legal Counsel- Scott Stassi were also in attendance.
Council Chairman Stevens called for anyone wanting to make public comments to register with the Clerk.
PRESENTATIONS AND APPEARANCES
Councilman Vallet presented a plaque of appreciation to Mr. Ory Persick. Mr. Persick was commended for his outstanding service as Commissioner for Waterworks District No. 4.
APPROVAL OF MINUTES
Council Chairman stated there are no minutes to present. There are no minutes since the first of the year. Ms. Betty is still unable to do the minutes and Mr. Songy will try to find someone to bring them up to date.
PRESIDENT’S REPORT
President Ourso reported on the following:
· South Iberville Road Program- the bids came in recently and the lowest bid was Coastal Bridge. It is a 90 day contract period to finish the roads. There will be a meeting on May 7, 2009.
· Material Resources- will be sealing about 130,000 ft of roads which is about $67,000 project.
· Clean-up in Bayou Grosse Tete and East Iberville- NRCS will have the bids for Grosse Tete on May 11, 2009 and the bids for East Iberville will be on May 13, 2009.
· Clean-up in Bayou Plaquemine- FEMA will pick up debris in the Bayou Plaquemine area tomorrow which is April 22, 2009. There were 703 applicants for the debris removal and 501 applicants qualified.
· Alligator Bayou- the locks have been open but were closed on Sunday and reopened on Monday due to the rain. The last reading was around 6.2 feet.
· Enterprise Blvd South- Forte & Tablada, Inc. will have the official plot for the purchase of the land in June.
· North Iberville Community Center- the owner has agreed to sell the five acres of land for $25,000 an acre. The Parish will have an ordinance drafted for the next meeting to purchase the land.
CHAMBER OF COMMERCE REPORT
President Ourso asked Mr. Hank Grace to come up and introduce a proposed project. Mr. Grace reported that SNF Corporation has chosen Iberville Parish has a preferred site for their manufacturing facility. SNF indicated they intend to spend upwards of $350 million dollars and help create hundreds of new jobs for the citizens of the Parish. This proposed project has been looked over by the State Department of Economic Development. Mr. Dane Rivet met with Mr. Grace to allow SNF to visit Iberville Parish. Mr. Grace on behalf of the Chamber of Commerce wanted to thank President Ourso for his hard work on this project. President Ourso wanted to also acknowledge and thank Shintech for their cooperation. Mr. Brian Soucy representing SNF spoke briefly about the company and answered questions for the Council. President Ourso wanted to also mention that $1 million is in the budget to pay the State Department of Economic Development who will be contributing $26.2 million for this project.
FINANCIAL REPORT
Mr. Randall Dunn stated the financial statements had been sent out. The Financial Department is working on their Annual Report. Councilman Oubre and Butler stated they would like more Financial Committee meetings.
OLD BUSINESS
None.
INTRODUCTION OF ORDINANCES
The following ordinance was introduced by Mr. Songy:
ORDINANCE TO PROPOSE AMENDMENT TO HOME RULE CHARTER TO PROVIDE FOR AMENDMENT OF ARTICLE II, SECTION 2-01 (E) (PARISH COUNCIL) AND ARTICLE III, SECTION 3-01 (B) (EXECUTIVE BRANCH) TO REMOVE TERM LIMITATIONS
ORDINANCE IPC# 005-09
AN ORDINANCE TO AMEND ARTICLE II, SECTION 2-01(E) (PARISH COUNCIL) AND ARTICLE III, SECTION 3-02(B) (EXECUTIVE BRANCH) OF THE IBERVILLE PARISH HOME RULE CHARTER TO REPEAL THE TERM LIMIT PROVISIONS FOR THE OFFICE OF PARISH COUNCIL AND PARISH PRESIDENT
The following ordinance was introduced by Councilman Kelley and seconded by Councilman Jewell.
Upon an original motion by Councilman Kelley, and seconded by Councilman Jewell, it was moved to send the ordinance to a public hearing on May 19, 2009. A substitute motion to have the ordinance tabled until there is more information regarding the repeals process of an ordinance and whether or not there needs to be a two-thirds vote was made by Councilman Oubre and seconded by Councilman Butler. The substitute motion having been duly submitted to a vote on roll call:
YEAS: Jackson, Butler, Oubre.
NAYS: Taylor, Ourso, Scott, Reeves, Stevens, Bradford, Kelley, Vallet, Jewell, Roy.
ABSENT: None.
The motion was not adopted by the Council.
The original motion having been duly submitted to a vote on roll call:
YEAS: Taylor, Ourso, Scott, Reeves, Stevens, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: Jackson, Butler, Oubre.
ABSENT: None.
The motion was adopted by the Council.
This proposed ordinance shall be subject to a public hearing at 6:00 p.m. on Tuesday, May 19, 2009 in the Council chambers at the Iberville Parish Courthouse, 58050 Meriam Street, Plaquemine, Louisiana with regard to the adoption of the above ordinance.
Councilman Butler stated he wanted it on record that Chairman Stevens’ vote was made after he hit the gavel and announced the ordinance was adopted to move to a Public Hearing.
RESOLUTION COMMITTEE
The Resolution Committee met on Tuesday, April 21, 2009 at 6:10 p.m. and made the following recommendations:
RESOLUTION IPC # 2009-006
A RESOLUTION TO ADOPT THE IBERVILLE PARISH COUNCIL COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY PROGRAM PROFESSIONAL INFRASTRUCTURE PROGRAM MANAGEMENT SELECTION CRITERIA AND PROFESSIONAL HOUSING PROGRAM MANAGEMENT SELECTION CRITERIA IN THE UTILIZATION OF GUSTAV/IKE CDBG DISASTER RECOVERY FUNDING PROGRAMS
The following resolution was introduced by Councilman Kelley and seconded by Councilman Jewell.
WHEREAS, on February 17, 2009, the American Recovery and Reinvestment Act of 2009 (H.R. 1/ Public Law 111-5) was signed into federal law by President Obama. This legislation is commonly referred to as the “Stimulus Bill”.
WHEREAS, the Iberville Parish Council hereby authorizes and directs the Parish President, J. Mitchell Ourso, Jr., to take the necessary action to fully explore and initiate the appropriate grant applications available to Iberville Parish through the “Stimulus Bill” approved by Congress and the President.
WHEREAS, the Iberville Parish Council adopts the memorandum issued by the Executive Office of the President, Office of Management and Budget on April 3, 2009 for government-wide guidance for carrying out programs and activities enacted in the American Recovery and Reinvestment Act (“Recovery Act”) of 2009. (A copy of the memorandum is attached to this resolution and incorporated by reference).
WHEREAS, the Iberville Parish Council will ensure that the “Recovery Act” funds are expended responsibly and in a transparent manner to further job creation, economic recovery, and other purposes of the Act in accordance with federal and state law.
WHEREOF, the above resolution was duly adopted in regular session this 21st day of April, 2009 by the following roll call;
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None.
ABSENT: None.
The resolution was declared adopted by the Chairman on April 21, 2009.
RESOLUTION IPC # 2009-007
RESOLUTION AUTHORIZING PARISH PRESIDENT TO SIGN GRANT APPLICATION REQUESTS AND ALL DOCUMENTATION RELATED TO FUNDING FROM CAPITAL AREA HUMAN SERVICES DISTRICT FOR IBERVILLE PARISH COUNCIL SUBSTANCE ABUSE PROGRAM FOR PREVENTION
The following resolution was introduced by Councilman Kelley and seconded by Councilman Jewell.
WHEREAS, the Iberville Parish Council will apply for grant funds from Capital Area Human Services District for its Drug Prevention Program and Outpatient Substance Abuse Treatment Program to be utilized in the program operation for the Iberville Parish Substance Abuse Program in accordance with the terms and conditions of the grant applications.
WHEREAS, the Iberville Parish Council authorizes the submission of grant applications to the Capital Area Human Services District for its Drug Prevention Program and Outpatient Substance Abuse Treatment Program.
NOW, THEREFORE, BE IT RESOLVED as follows: That J. Mitchell Ourso, Jr., Parish President, is hereby authorized to sign any and all application requests, payment requests, invoices and all funding documents related to the grant funds provided by Capital Area Human Services District to the Iberville Parish Substance Abuse Program.
The above resolution was duly adopted in regular session this 21st day of April, 2009 by the following vote on roll call;
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None.
ABSENT: None.
The resolution was declared adopted by the Chairman on April 21, 2009.
RESOLUTION IPC # 2009-008
A RESOLUTION ADOPTING THE IBERVILLE PARISH COUNCIL GUSTAV/IKE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)—DISASTER RECOVERY PROCUREMENT POLICY AS REQUIRED FOR THE UTILIZATION OF CDBG—DISASTER RECOVERY FUNDING.
The following resolution was introduced by Councilman Kelley and seconded by Councilman Jewell.
WHEREAS, participation in the CDBG-Disaster Recovery Program requires the Iberville Parish Council to adopt a policy by which the supplies, equipment, construction services and professional services required in the implementation of the CDBG—Disaster Recovery Program for the Parish Council are procured; and
WHEREAS, this policy must conform to all state and federal guidelines for approval by the State.
NOW, THEREFORE, BE IT RESOLVED that the “Iberville Parish Council Gustav/Ike CDBG—Disaster Recovery Procurement Policy”, attached hereto and made a part hereof, is hereby officially adopted for usage in the procurement of all goods and services required in the implementation of all Iberville Parish Council CDBG—Disaster Recovery projects.
WHEREOF, the above resolution was duly adopted in regular session this 21st day of April, 2009 by the following roll call;
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None.
ABSENT: None.
The resolution was declared adopted by the Chairman on April 21, 2009.
IBERVILLE PARISH COUNCIL
GUSTAV/IKE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)—DISASTER RECOVERY
PROCUREMENT POLICY
These procedures are intended to serve as guidelines for the procurement of supplies, equipment, construction services and professional services for the Iberville Parish Council Community Development Block Grant (CDBG)—Disaster Recovery Program. These guidelines meet the standards established in 24 C.F.R. 85.36 and State requirements.
CODE OF CONDUCT
No employee, officer, or agent of the Iberville Parish Council shall participate in the selection or in the award or administration of a contract supported by CDBG—Disaster Recovery funds if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer or agent; any member of his/her immediate family; his/her partner; or an organization which employs or is about to employ any of the above, has a financial or other interest in the firm selected for award.
No officer, employee or agent of the Iberville Parish Council shall solicit or accept gratuities, favors or anything of monetary value from contractors or firms, potential contractors or firms, or parties to subagreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value.
Any alleged violations of these standards of conduct shall be referred to the Attorney for the Council. Where violations appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to dismissal or transfer; where violations or infractions appear to be substantial in nature, the matter may be referred to the appropriate officials for criminal investigation and possible prosecution.
PROCUREMENT PROCEDURES
The director or supervisor of each department or agency of the Iberville Parish Council responsible for procurement of services, supplies, equipment, or construction obtained with CDBG—Disaster Recovery funds shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. Such reviews shall consider consolidation or breaking out to obtain a more economical purchase. When determined appropriate by the Director or Supervisor, an analysis to determine which approach would be the most economical shall be undertaken.
The Council shall take affirmative steps to assure that small and minority firms, women’s business enterprises, and labor surplus firms are solicited whenever they are potential qualified sources. The Council shall also consider the feasibility of dividing total requirements into smaller tasks or quantities so as to permit maximum participation by small and minority firms, women’s business enterprises, and labor surplus firms. Where permitted by regulations, delivery schedules will be developed which will include participation by such businesses.
The Council shall assist the prime contractor whenever possible by providing copies of lists which identify qualified small and minority firms, women's business enterprises, and labor surplus area firms.
SELECTION PROCEDURES
ALL procurement carried out with CDBG—Disaster Recovery funds, where the Iberville Parish Council is a direct party, shall be carried out in a manner that provides maximum free and open competition. Procurement procedures will not restrict or eliminate competition.
The Council shall not place unreasonable requirements on firms in order for them to qualify to do business. Nor will the Council encourage or participate in noncompetitive practices among firms. The Iberville Parish Council is alert to organizational conflicts which would jeopardize the negotiation process and limit competition. The Council will not require unnecessary experience or bonding requirements.
Pursuant to State law, all solicitations of offers shall incorporate a clear accurate description of the technical requirements for the material, service, or product to be procured. In competitive procurements, these descriptions shall not contain features which unduly limit competition. The description may include a statement of the qualitative nature of the material, product, or service and the minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications shall be avoided whenever possible. A "brand name or equal" description may be used to define the performance or other salient requirements of a procurement. The specific features of the named brand which must be met by offerers shall be clearly stated.
All solicitations of offers shall clearly set forth all requirements which offerers must fulfill and all other factors to be used in evaluating bids, proposals, or statements of qualifications.
Contracts shall be awarded only to responsible contractors/firms that possess the potential ability to perform successfully under the terms and conditions of the proposed procurement.
Consideration shall be given to such factors as the contractor's/firm's capability, integrity, compliance with public policy, record of past performance, and financial and technical resources.
METHODS OF PROCUREMENT
Direct procurement by the Iberville Parish Council shall be made by using one of the following methods depending on the type of service to be procured.
Small Purchase Procedures. Relatively simple, informal procurement procedures will be used where the purchase of materials, supplies, equipment, and/or other property will not cost in the aggregate more than $20,000, and for construction with a cost of less than $100,000, except where further limited by State law or CDBG policy. The small purchase procedure can also be utilized to procure administrative consulting and other professional services costing less than $100,000. The only exception to professional services is for architectural/engineering services that must be procured through competitive negotiation. The procurement officer must obtain a minimum of three oral or written price or rate quotations from qualified sources. Documentation on all quotations received (whether oral or written) shall be made a part of the file.
Competitive Sealed Bids/Formal Advertising. Under this procedure bids are publicly advertised in accordance with the State's Public Bid Law. A firm fixed price contract (either lump sum or unit price) shall be awarded to the responsible bidder whose bid is lowest in price and that conforms to all the material terms and conditions of the advertisement for bids.
Competitive sealed bids can be used ONLY when the following criteria are met: (1) there are complete, adequate, and realistic specifications or purchase descriptions; (2) there are two or more responsible bidders who are willing and able to compete effectively; (3) the procurement can be made on a firm fixed-price contract and selection of the successful bidder can appropriately be made principally on the basis of price.
When formal advertising is used the following conditions shall be met.
1. The advertisement for bids shall be publicly advertised in accord with State law.
2. The advertisement for bids, including the specifications and pertinent attachments, shall clearly define the items or services needed in order for the bidders to properly respond to the advertisement.
3. All bids shall be opened publicly at the time and place specified in the advertisement for bids.
4. A firm fixed-price contract award shall be made by written notice to the lowest responsible bidder whose bid conforms to the advertisement for bids. Where specified in the bid documents, factors such as discounts, transportation costs, and life cycle costs shall be considered in determining which bid is lowest. Payment discounts shall only be used to determine low bid when prior experience indicates that such discounts are generally taken.
5. Not withstanding the above, any or all bids may be rejected when there are sound documented business reasons in the best interest of the CDBG—Disaster Recovery Program.
Competitive Negotiation: Requests for Proposals/Qualification Statements This method may be used when formal advertising is not appropriate. Architectural and engineering services must be procured via requests for qualification statements; administrative consulting services must be procured via requests for proposals. Other professional services may also be procured by requests for proposals. The following procedures will be used for competitive negotiation:
1⸀ Requests for proposals or qualification statements must be advertised in a newspaper in the nearest metropolitan area in accordance with the rules of the State's CDBG Program. All submittals will be honored and entered into the competition.
2⸀ The package for proposals or qualification statements shall identify all significant evaluation factors or selection criteria, including the corresponding point system that will be used to rate the proposals/qualification statements.
3. The selecting official (or committee, if one is designated) shall review all proposals and statements received and make a technical evaluation of each. This shall also include a written statement that identifies the basis upon which the selection was made.
4. Contract award will be made to the responsible offerer whose submission is deemed most appropriate to the Iberville Parish Council with consideration for price, qualifications, and other factors set by the Council. Unsuccessful offerers shall be notified in writing within ten (10) working days of contract award. Documentation of notification shall be maintained in the contract selection file for the individual project.
5. Following the review of the qualification statements received, the most qualified competitor will be selected to enter into contract negotiation. This shall always include negotiation of price to insure cost reasonableness. At the conclusion of successful negotiation, the competitor shall be invited to enter into a contract.
Noncompetitive Negotiation/Sole Source. Noncompetitive negotiation shall be used when small purchase, formal advertising, or competitive negotiation procedures are not feasible. Noncompetitive negotiation will involve solicitations of a proposal from only one source. This can also occur if solicitations under the competitive negotiation procedures result in only one proposal or qualification statement. Noncompetitive negotiation shall only be used when written authorization has been obtained from the State's Office of Community Development, with the one exception noted. In order to qualify for this type of procurement, one of the following circumstances must apply:
1. The item or service is available only from a single source;
2. It is determined that a public urgency or emergency exists and the urgency will not permit the delay beyond the time needed to employ one of the other three methods of procurement.
3. After solicitation of a number of sources, competition is determined to be inadequate.
The one exception to this method is that the non-competitive negotiation method may be used, without written authorization from the State, when an areawide planning agency or regional planning and development district is utilized for administrative consulting services.
CONTRACT PRICING
Cost plus percentage of cost and percentage of construction cost methods of contracting MUST NOT be used. The Council shall perform cost or pricing analysis in connection with EVERY procurement action including contract modifications. Costs or prices based on estimated costs for CDBG projects shall be allowed only to the extent that the costs incurred or the cost estimates included in negotiated prices are consistent with federal cost principals. Cost reimbursement, fixed price, per diem contracts, or a combination thereof may be utilized as appropriate.
A cost reimbursement type contract is most appropriate when the scope and extent of the work to be performed are not clearly defined. A cost reimbursement contract MUST clearly establish a cost ceiling which may not be exceeded without formally amending the contract, and must identify a fixed dollar profit that may not be increased unless there is a contract amendment that increases the scope of the work.
A fixed price contract is appropriate when the scope of work is very well defined and product oriented. A fixed price contract MUST establish a guaranteed price that may not increase unless there is a contract amendment that increases the scope of the work.
A per diem contract expected to exceed $10,000 will not be considered unless the Council has determined that a cost reimbursable or fixed price contract is not appropriate. Cost and profit included in the per diem rate MUST be specifically negotiated and shown separately in the proposal. The contract must clearly establish a ceiling price that may not be exceeded without formally amending the contract.
The Council may use a multiplier type of compensation under either the cost reimbursement or fixed price contract. The multiplier and the portions of the multiplier applicable to overhead and profit must be specifically negotiated and separately identified in the contract.
PROCUREMENT RECORDS
The Iberville Parish Council shall maintain records sufficient to detail the history of the procurement. The records shall include the following contract provisions and conditions:
1. Contracts other than small purchase shall contain provisions that allow for administrative, contractual, or legal remedies if contractors violate or breach contract terms, and provide for sanctions and penalties as appropriate.
2. All contracts in excess of $10,000 shall provide for termination for cause and for convenience by the Council including the manner in which it will be done and the basis for settlement.
3. All construction contracts and subcontracts in excess of $10,000 shall include provisions which require compliance with Executive Order 11246, Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented in DOL regulations (41 CFR Part 60).
4. All contracts and subcontracts for construction or repair shall include a provision for compliance with the Copeland "Anti-Kick-Back" Act (18 USC 874) as supplemented by DOL regulations (29 CFR Part 3).
5. All contracts or subcontracts in excess of $2,000 for construction or repair shall include a provision for compliance with the Davis-Bacon Act (40 USC 276a to a_7) as supplemented by DOL regulations (29 CFR Part 5).
6. All construction or repair contracts or subcontracts in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment or mechanics or laborers, shall include a provision for compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 USC 327_330) as supplemented by DOL regulations (29 CFR Part 5).
7. Each contract shall include a notice of State requirements and regulations pertaining to reporting and patent rights under any contract involving respect to any discovery or invention which arises or is developed in the course of or under such contract, and of the State requirements pertaining to copyrights and rights in data.
8. All negotiated contracts shall include a provision that makes it possible for the State, HUD, the Comptroller General of the United States, or any of their duly authorized representatives, to have access to any books, documents, papers, or records of the contractor/firm that are directly pertinent to the contract, for the purpose of making audit examination excerpts and transcriptions. Further, the contract must include a provision that all required records will be maintained by the contractor/firm for a period of four years after the Council formally closes out each CDBG-Disaster Recovery program.
9. All contracts, subcontracts, and subgrants in amounts in excess of $100,000 shall contain a provision which requires compliance with the requirements of Section 306 of the Clean Air Act (42 USC 1857 h), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15).
10. Contracts shall recognize mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94_163).
11. The Council will be permitted to require changes, remedies, changed conditions, access and record retention, and suspension of work clauses approved by the State.
CONTRACT ADMINISTRATION
The Iberville Parish Council shall maintain contract administration systems that insure contractors/firms perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. The accepted performance of contractors/ firms will be a factor in subsequent contract negotiations and award. Remedial action by the Council through legal processes shall be considered in instances of identified significant nonperformance.
RESOLUTION IPC # 2009-009
CITIZEN PARTICIPATION PLAN
PARISH OF IBERVILLE, LOUISIANA
The following resolution was introduced by Councilman Kelley and seconded by Councilman Jewell.
The Iberville Parish Council has adopted the following Citizen Participation Plan to meet the citizen participation requirements of Section 508 of the Housing and Community Development Act of 1974, as amended and in connection with the U.S. Department of Housing and Urban Development Consolidated Security, Disaster Assistance, and Continuing Appropriations Act, 2009 H.R. 2638 / Public Law 110–329 and the Louisiana Recovery Authority Action Plan for Utilization of CDBG Funds in Response to Hurricanes Gustav and Ike. The Parish is committed through adoption of this plan to full and total involvement of all residents of the community and Municipalities within the Parish of Iberville in the composition, implementation and assessment of its Louisiana Community Development Block Grant (LCDBG) Program and its local Recovery Action Plan. Attempts will be made to reach all citizens, with particular emphasis on participation by persons of low and moderate income, residents of slum and blighted areas and of areas in which funds are proposed to be used. A copy of this plan will be made available to the public upon request.
As part of the citizen participation requirements and to maximize citizen interaction, the Iberville Parish Council through the Iberville Parish President shall:
1) Provide citizens with reasonable and timely access to local meetings, information and records relating to the State's proposed method of distribution, as required by the Secretary, and relating to the actual use of funds under Title I of the Housing and Community Development Act of 1974, as amended; and to those funds available through the State Action Plan for Utilization of CDBG Funds in Response to Hurricanes Gustav and Ike.
2) Provide for public hearings to obtain views and respond to proposals and questions at all stages of the community development program. These hearings will consist of the development of needs and proposed activities and review of program performance. These hearings will be held after adequate notice, a minimum of five calendar days for the first hearing and a minimum of 7 days for the second hearing , at times and locations convenient to potential or actual beneficiaries with accommodations for persons with disabilities;
3) Provide for and encourage citizen participation with particular emphasis on participation by persons of low and moderate income who are residents of slum and blighted areas and of areas in which funds are proposed to be used;
4) Provide for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals;
5) Where applicable, identify how the needs of non-English speaking residents will be met in the case of public hearings; and
6) Provide for a formal written procedure which will accommodate a timely written response, within fifteen days where practicable, to written complaints and grievances.
Written minutes of the hearings and an attendance roster will be maintained by the Iberville Parish President.
PUBLIC HEARINGS
Notices informing citizens of any public hearings will appear in the official journal of the Iberville Council a minimum of five (5) calendar days prior to the hearing. In addition, notices will also be posted at Parish Courthouse and the hearing will be publicized through local community organizations, i.e., churches, clubs, etc., and/or dissemination of leaflets in the target area. Hearings will be held at times and locations convenient to potential or actual beneficiaries with accommodations for individuals with disabilities and non-English speaking persons. Whenever possible these hearings will be held within or near the target areas, at times affording participation by the most affected residents.
I. APPLICATION:
First Notice/Public Hearing
1) The public hearing to address LCDBG application and the local Recovery Action Plan submittal will be held at least thirty (30) calendar days prior to the deadline for submission of the application for the current funding cycle. The Citizen Participation Plan will be available at the hearing. The public notice for this hearing will state that the following will be discussed:
a) The amount of funds available for proposed community development and/or recovery;
b) The range of activities that may be undertaken, including the estimated amount proposed to be used for activities that will benefit persons of low and moderate income;
c) The plans of the Parish for minimizing displacement of persons as a result of activities assisted with such funds and the benefits to be provided by the Parish to persons actually displaced as a result of such activities; and
d) The Parish’s prior performance of LCDBG programs funded by the State of Louisiana.
In addition, the notice shall state that all citizens, particularly low and moderate income residents of slum and blighted areas, are encouraged to submit their views and proposals regarding community development and housing needs. Those citizens unable to attend this hearing may submit their views and proposals to:
Iberville Parish President
58050 Meriam Street
P.O. Box 389
Plaquemine, LA 70764
The notice will also state that accommodations will be made for disabled and non-English speaking individuals provided a three (3) working day notice is received by the Parish.
Second Notice
1) Seven (7) calendar days, at a minimum, prior to the deadline for submittal of the application, a second notice shall appear in the official journal informing the citizens of the following:
a) Proposed submittal date of the application;
b) Proposed objectives;
c) Proposed activities;
d) Location of proposed activities;
e) Dollar amount of proposed activities; and
f) Location and hours available for application review.
In addition, the notice shall state "all citizens, particularly those affected by the proposed project, are encouraged to review the proposed application and submit any written comments on the application to:"
Iberville Parish President
P.O. Box 389
Plaquemine LA 70764
Negative comments received will be forwarded immediately to the State’s Office of Community Development, Division of Administration or the application will be withdrawn if necessary.
II. AMENDMENTS
Program amendments, which substantially alter the LCDBG project or the Recovery Action Plan from that approved in the original application, shall not be submitted to the State without holding a minimum of one (1) public hearing in accordance with the procedures outlined within this Citizen Participation Plan. Minutes of the hearing will be submitted with the request for the amendment. All interested citizens, particularly the low and moderate income, elderly, handicapped, and residents of the project area, shall be made aware and have the opportunity to comment on proposed amendments and/or submit alternative measures.
III. GRANTEE PERFORMANCE
The Iberville Parish President will hold one (1) performance hearing to solicit the public's opinion of the effectiveness of the LCDBG Program and the local Recovery Action Plan. The manner of notification will be the same as previously described for all public hearings. Notification will be made in the official journal approximately seven (7) calendar days prior to the anticipated submittal of close-out documents to the State, and will indicate the date, time, and place of the performance hearing, and invite comments and opinions on the LCDBG activities implemented under the LCDBG Program being closed out. The notice will also state that accommodations will be made for disabled and non-English speaking persons provided a three (3) working day notice is received by the Parish.
This notice shall invite all interested parties, particularly those low to moderate income residents in the target area to attend.
The hearing will be held no sooner than five (5) calendar days from the publication date of said notice.
CONSIDERATION OF OBJECTION TO APPLICATION
Persons wishing to object to approval of an application by the State may make such objection known to:
Office of Community Development
Division of Administration
Post Office Box 94095
Baton Rouge, Louisiana 70804-9095
The State will consider objections made only on the following grounds:
1) The application description of needs and objectives is plainly inconsistent with available facts and data;
2) The activities to be undertaken are plainly inappropriate to meeting the needs and objectives identified by the applicant; and
3) The application does not comply with the requirements set forth in the State’s Annual Action Plan or other applicable laws.
Such objections should include both an identification of the requirements not met and, in the case of objections relative to (1) above, the complainant must supply the data upon which he/she relied upon to support his/her objection.
BILINGUAL
Whenever a significant number of persons and/or residents of blighted neighborhoods communicate with a primary language other than English attend public hearings, the Iberville Parish President will provide an interpreter for dissemination of information to them providing the Parish is given sufficient notification of three (3) working day(s).
TECHNICAL ASSISTANCE
Technical assistance may be provided directly by the Iberville Parish President to any citizen, particularly to low and moderate income persons, residents of blighted neighborhoods and minorities, who request assistance in the development of proposals and statement of views concerning the LCDBG Program. The local officials, administrator and engineer will conduct informational meetings with the residents of the low to moderate income areas if a written request is received by the Iberville Parish President with at least a one week notification. The person who conducts the technical assistance meetings will disseminate information on the program and answer all pertinent questions.
TIMELY ACCESS AND ADEQUATE INFORMATION
The Iberville Parish President shall provide timely disclosure of records, information and documents related to the LCDBG program activities. Documents will be made available for copying upon request at the Iberville Parish President’s Office , Monday thru Friday, 8:30 a.m. to 4:3- p.m. Such documents may include the following:
1) All meetings and promotional materials.
2) Records of hearings and meetings.
3) All key documents, including prior applications, letters, grant agreements, citizen participation plans, and proposed applications.
4) Copies of the regulations (final statements) concerning the program.
5) Documents regarding other important requirements, such as Procurement
Procedures, Fair Housing, Equal Employment Opportunity, Uniform Act,
Labor Provisions and Environmental Procedures.
CITIZEN COMPLAINT PROCEDURE
SECTION 1
It is the policy of the Iberville Parish Council through the Iberville Parish President to review all complaints received by the Iberville Parish President.
SECTION 2
The following procedures will be followed on all complaints received by the Iberville Parish President:
1) The complainant shall notify the Iberville Parish President of the complaint. The initial complaint may be expressed orally or by written correspondence.
2) The Iberville Parish President will notify the Iberville Parish Council of the complaint within seven (7) working days.
3) The President or designated representative will investigate the complaint and will report the findings to the Iberville Parish Council within thirty (30) working days.
4) The Iberville Parish Council will notify the complainant of the findings of the President or designated representative in writing or by telephone within 15 working days.
5) If the complainant is aggrieved by the decision, he must forward the complaint in writing (if previously submitted orally) to the Iberville Parish Council who will forward the complaint and all actions taken by the President or designated representative to the appropriate Iberville Parish Council committee for their review. This will be accomplished within thirty (30) working days of receipt of the written complaint.
6) The reviewing Iberville Parish Council committee will have fifteen (15) working days to review the complaint and forward their decision to the complainant in writing.
7) If the complainant is aggrieved with the decision of the Committee, he must notify the Iberville Parish Council in writing that he desires to be afforded a hearing by the Iberville Parish Council. The complainant will be placed on the next regularly scheduled meeting agenda. The Iberville Parish Council will notify the complainant in writing of the date of the hearing.
8) The complainant must bring all relevant data, witnesses, etc., to the hearing. The Iberville Parish Council, at the hearing, will review the complaint and forward within fifteen (15) days a certified copy of the minutes of the meeting at which the hearing was conducted and a decision was rendered to the complainant. If a decision is not reached at the hearing, the Iberville Parish Council will inform complainant of an appropriate date to expect a response. Within fifteen (15) working days of reaching a decision, the complainant will be notified in writing of the decision.
Complaints concerning the general administration of the LCDBG Program may be submitted in writing directly to the:
Division of Administration
Office of Community Development
Post Office Box 94095
Baton Rouge, Louisiana 70804-9095
SECTION 3
All citizen complaints relative to Fair Housing/Equal Opportunity violations alleging discrimination shall be forwarded for disposition to the:
Louisiana Department of Justice
Public Protection Division
Post Office Box 94005
Baton Rouge, Louisiana 70804
The complainant will be notified in writing within 10 days that, due to the nature of the complaint, it has been forwarded to the Louisiana Department of Justice.
or Complainant may contact the Louisiana Department of Justice Public Protection Division directly at the Toll Free Telephone number 1-800-273-5718 or 225-342-5521.
SECTION 4
The Iberville Parish Council through the Iberville Parish President will maintain a file for the purpose of keeping reports of complaints.
SECTION 5
This policy does not invalidate nor supersede the personnel or other policies of the Iberville Parish Council which are currently adopted, but is intended to serve as a guide for complaints.
SECTION 6
This policy may be amended by a majority vote at any of the regularly scheduled meetings of the Iberville Parish Council.
ADOPTION
This Citizen Participation Plan is hereby adopted by the Iberville Parish Council in regular session on this 21st day of April, 2009.
The above resolution was duly adopted in regular session this 21st day of April, 2009 by the following roll call;
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None.
ABSENT: None.
ADDENDUM
Upon a motion by Councilman Oubre and seconded by Councilman Reeves it was moved during the Resolution Committee Meeting to accept the following resolution as an addendum item in the regular meeting. The motion was adopted by the following vote on roll call:
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None.
ABSENT: None.
RESOLUTION IPC # 2009-010
A RESOLUTION TO SUPPORT PREPARATION AND SUBMITTAL OF AN APPLICATION FOR FUNDING THROUGH THE DIVISION OF ADMINISTRATION COMMUNITY WATER ENRICHMENT FUND
The following resolution was introduced by Councilman Kelley and seconded by Councilman Jewell.
WHEREAS, the Office of Community Development is accepting applications for funding for the Community Water Enrichment Fund.
WHEREAS, one of the requirements for submission of an application for funding under this program requires a resolution of support from the municipal or parish governing body; and
WHEREAS, the Iberville Parish Council desires to submit an application for the benefits of the citizens of Iberville Parish.
NOW, THEREFORE, BE IT RESOLVED that the Iberville Parish Council acting as the governing authority of said Parish does hereby support the preparation and submittal of an application for funding through the Office of Community Development for a grant of $100,000.00.
The following resolution was adopted by the following vote on roll call:
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Stevens, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None
ABSENT: None
Upon a motion by Councilman Oubre and seconded by Councilman Reeves it was moved during the Resolution Committee Meeting to accept the following item as an addendum item in the regular meeting. This item will be listed as a correspondence. The motion was adopted by the following vote on roll call:
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None.
ABSENT: None.
CORRESPONDENCE
Upon a motion by Councilman Kelley and seconded by Councilman Jewell, it was moved to oppose cuts to the LSU AgCenter. A resolution of support was sent to the Councilmen’s homes and was also discussed at the Police Jury Annual Convention. The motion to oppose cuts to the LSU AgCenter was adopted by the following roll call:
YEAS: Taylor, Ourso, Scott, Jackson, Reeves, Butler, Oubre, Stevens, Bradford, Kelley, Vallet, Jewell, Roy.
NAYS: None
ABSENT: None
ADJOURNMENT
There being no further business, it was moved by Councilman Reeves and seconded by Councilman Butler to adjourn at 7:50p.m.
The motion was unanimously adopted.
I, Kirsha D. Barker, was duly appointed as the Iberville Parish Council Clerk effective September 8, 2009, and have prepared the above minutes of the Iberville Parish Council meeting held on the 21st day of April, 2009 from a disc recording of the meeting.
________________________ _______________________
/s/ KIRSHA D. BARKER /s/ EUGENE P. STEVENS
COUNCIL CLERK COUNCIL CHAIRMAN
3/11/10
IBERVILLE PARISH COUNCIL
REGULAR MEETING
TUESDAY, MARCH 16, 2010 at 6:30 P.M.
IBERVILLE PARISH COURTHOUSE, 2ND FLOOR
58050 MERIAM STREET, PLAQUEMINE, LA
AGENDA
1) Call to Order
2) Pledge of Allegiance
3) Public Comments (Must register with the Clerk)
4) Presentations and Appearances
A) Briefing on Iberville Parish Recovery Plan and Resolution- Mr. Tom David
5) Reading and Approval of Minutes
6) President’s Report
7) Chamber of Commerce Report- Hank Grace
8) Financial Report
9) Resolution Committee Report
A) Resolution To Authorize Parish President To Enter Into Cooperative Endeavor
Agreements With Iberville Parish Municipalities For Hurricane Gustav/Ike
CDBG-Disaster Recovery Program Housing Rehabilitation/Assistance Program
B) Resolution Adopting The Iberville Parish Council Community Development Block Grant(CDBG)—Disaster Recovery Program Architectural Or Engineering Selection Criteria; And Authorizing The President To Solicit Statements Of Qualifications From Qualified Architectural Or Engineering Firms To Provide Needed Professional Design Services Related To The Infrastructure Component Of The CDBG-DR Program
C) Resolution Implementing Financial Management For The Iberville Parish Council Community Development Block Grant (CDBG)—Disaster Recovery As Required In The Utilization Of CDBG—Disaster Recovery Funding.
D) Resolution To Authorize Parish President To Enter Into Cooperative Endeavor Agreements With Mayors Of Iberville Parish Municipalities For Hurricane Gustav/Ike CDBG-Disaster Recovery Program Infrastructure Improvements
10) Addendum
11) Correspondence
A) Letter to LA DOTD
12) Adjournment
Kirsha D. Barker, Council Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Iberville
Parish Council at (225) 687-3257 , describing the assistance that is necessary.
3/11/10
SECTION C-30
ADVERTISEMENT FOR BIDS
OWNER: Waterworks District No. 3 of Iberville Parish
P O Box 99
Plaquemine, LA 70765
Separate sealed BIDS for the construction of Water Treatment Plant Improvements will be received by the Water Works District No. 3 of Iberville Parish at the Iberville Parish Utilities Office located at 59805 Bayou Road, Plaquemine, LA 70764 until 10:00 a.m. (local time) on Thursday, April 15, 2010 and then at said office publicly opened and read aloud.
The CONTRACT DOCUMENTS may be examined at the following locations:
__________PROFESSIONAL ENGINEERING CONSULTANTS CORPORATION__________
7600 GSRI AVENUE, BATON ROUGE, LA 70820
________--AGC/F. W. DODGE DIVISION, MCGRAW_HILL INFORMATION SYSTEMS_______--
666 NORTH STREET, BATON ROUGE, LA 70802
Copies of the CONTRACT DOCUMENTS may be obtained at the issuing office of Professional Engineering Consultants Corporation located at 7600 GSRI Avenue, Baton Rouge, Louisiana 70820 upon payment of $150.00 for each set.
Thursday, November 11, 2010 Iberville Water Works District No. 3
DATE OWNER
BY: Rickey Breaux
TITLE: President
Advertisement to be published:
Thursday, March 11, 2010
Thursday, March 18, 2010
Thursday, March 25, 2010
PUBLIC NOTICE
SALE OF IMPOUNDED LIVESTOCK
TWO (2) HORSES IDENTIFIED AS FOLLOWS: ONE BLACK AND WHITE PAINT STUD AND ONE BROWN STUD IMPOUNDED ON FEBRUARY 23, 2010, AFTER BEING PICKED UP ON THE LEVEE IN RAMAH, LOUISIANA UNLESS THE IMPOUNDING FEES/EXPENSES ARE PAID IN FULL, THE ABOVE DESCRIBED HORSES WILL BE SOLD TO SATISFY THE CHARGES ARISING FROM THE IMPOUNDMENT OF THESE HORSES
BOTH WILL BE SOLD AT PUBLIC AUCTION TO THE LAST AND HIGHEST BIDDER FOR CASH BY THE IBERVILLE PARISH ANIMAL CONTROL DIRECTOR ON MONDAY, MARCH 22, 2010 AT 10:00 A.M. AT THE IBERVILLE PARISH ANIMAL CONTROL SHELTER LOCATED AT 59815 BAYOU ROAD, PLAQUEMINE, LOUISIANA 70764, PHONE NUMBER 225-687-588
3/11,18
PUBLIC NOTICE
It is the intent of the Plaquemine Planning and Zoning Commission for the City of Plaquemine, Louisiana, to consider an amendment to the Plaquemine Code of Ordinances, Chapter 23, Zoning, Section 141 related to reducing the fee for applying for the reclassification of property. A Public Hearing will be held before the Plaquemine Planning and Zoning Commission on Tuesday, April 6, 2010 at 5:30 o’clock p.m. Action on the recommended ordinance will be taken following the Public Hearing.
Date: March 8, 2010
PLAQUEMINE PLANNING AND ZONING COMMISSION
Run Dates: 03/11/2010
03/18/2010
03/25/2010
Advertisement for Bids
Sealed bids will be received by the Iberville Parish School Board, Attention Patrick Norris, Project Manager, 58030 Plaquemine St., P.O. Box 151, Plaquemine, LA. 70764, not later than 2:00 PM Thursday April 8, 2010 for the following:
Project Name: Plaquemine High School Administration and Gym Renovations
Project Location: 59595 Belleview Road – Plaquemine, La. 70764
NOTE ** Outer envelope if mailed shall be marked SEALED BID.
Please find bid related materials and place electronic bids at – “www.centralbidding.com”
The bids will be opened at the School Board Office immediately following the close of bid time on the above noted date.
A Mandatory Pre-Bid Conference will be held at 59595 Belleview Road – Plaquemine, La. 70764 on Monday March 29, 2010 at 10:00 A.M., . No bid will be accepted from any contractor who did not attend and sign-in at the Pre-Bid Conference.
Preliminary bid information may be obtained by contacting the Architectural Firm listed below.
Bani, Carville & Brown Architects
3718 Government Street
Baton Rouge, La.70806
225-343-2267
It is the policy of the Iberville Parish School Board to provide equal opportunities without regard to race, color, national origin, sex, age, disabilities, or veteran status in educational programs and activities. This includes, but is not limited to, admissions, educational services, financial aid and employment.
Iberville Parish School Board
P. Edward Cancienne,
Superintendent
Insertion Dates: March 11, 2010
March 18, 2010
March 25, 2010
An Equal Opportunity Employer
Iberville Parish Council
Advertisement for Bids
January 2010
ADVERTISEMENT FOR BIDS
Sealed bids will be received for Iberville Parish by the Parish President, Office of the Parish President, 58050 Meriam Street, Plaquemine, Louisiana 70765 until 10:00 AM, Tuesday, April 13, 2010, at that time bids will be opened and read aloud.
ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHALL NOTIFY THE OFFICE OF THE PARISH PRESIDENT OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN SEVEN (7) DAYS BEFORE THE BID OPENING.
FOR:
Enterprise Boulevard (LA 75 to LA 3066)
PROJECT NUMBER:
Forte and Tablada Project No. 89154
Complete Bidding Documents may be obtained from:
Forte and Tablada, Inc.
9107 Interline Ave.
Baton Rouge, LA 70809
Phone (225) 927-9321
upon deposit of $ 180.00 for each set of documents. Deposit on the first two sets are fully refundable to all bonafide prime Bidders upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. Fifty percent of the deposit of all other sets of documents will be refunded upon return of documents as stated above.
All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check, cashier's check or Iberville Parish Council Bid Bond Form written by a surety company licensed to do business in Louisiana, signed by the surety's agency or attorney-in-fact. Surety must be listed on the current U.S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater than the amount for which it obligates itself in the Bond, or must be a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A.M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the amount of the Bond may not exceed ten percent of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide. The Bid Bond shall be in favor of the Parish of Iberville, Office of the Parish President, and shall be accompanied by appropriate power of attorney. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The successful Bidder shall be required to furnish a Performance and Payment Bond written by a company licensed to do business in Louisiana, in an amount equal to 100% of the Contract amount. Surety must be listed currently on the U. S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount, or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A. M. Best's Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide nor fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety's agent or attorney-in-fact.
A PRE-BID CONFERENCE WILL BE HELD
at 10:00 AM on Tuesday, April 6th, 2010 , at the Office of the Parish President, 58050 Meriam Street, Plaquemine, Louisiana 70765.
Attendance at this conference is not required but bidders are advised that they will be required to state on the bid form that they have personally inspected and are familiar with the project site.
Bids shall be accepted from Contractors who are licensed under LA. R.S. 37:2150-2163 for the classification of Highway, Street and Bridge Construction. Bidder is required to comply with provisions and requirements of LA R.S.38:2212 (A)(1)(c). No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of LA. R.S. 38:2214(C).
The Owner reserves the right to reject any and all bids for just cause. In accordance with La. R.S. 38:2214 (A) (B) (1) (2) (3) (4) (5), the provisions and requirements of this Section, those stated in the advertisement bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.
When this project is financed either partially or entirely with State Bonds or federal funds, the award of this Contract is contingent upon the granting of lines of credit, the sale of bonds by the Bond Commission or the commitment of federal funds. The State shall incur no obligation to the Contractor until the Contract Between Owner and Contractor is fully executed.
J. Mitchell Ourso, Jr.
Iberville Parish President
3/11, 18, 25
Iberville Parish School Board
Plaquemine, Louisiana
February 8, 2010
6:00 p.m.
REGULAR MEETING
ROLL CALL:
Present: Michael Barbee, Nancy Broussard, David Daigle, Tom Delahaye, Paul Distefano, Albertha Hasten, Michael Hebert, Jr., Glyna Kelley, Yolanda Laws, Melvin Lodge, Freddie Molden, III, Darlene Ourso, Dorothy Sansoni, Stanley Washington, Brian Willis
Absent: None
Presiding: Melvin Lodge, President
MOMENT OF SILENT REFLECTION AND PLEDGE OF ALLEGIANCE
Mr. Lodge led the School Board in a moment of silent reflection, followed by the Pledge of Allegiance.
APPROVAL OF JANUARY 11, 2010, REGULAR SCHOOL BOARD MEETING MINUTES; APPROVAL OF FEBRUARY 3, 2010, EXECUTIVE COMMITTEE MEETING MINUTES; APPROVAL OF FEBRUARY 8, 2010, FINANCE COMMITTEE MEETING ; APPROVE RESOLUTION TO PRESIDENT OURSO AND THE PARISH COUNCILAPPROVE CONDOLENCE RESOLUTION TO THE FAMILY OF HAZEL WALKER, SISTER OF MS. CHERYL WILLIAMS, PARAPROFESSIONAL, E. J. GAY SITE; APPROVE CONDOLENCE RESOLUTION TO THE FAMILY OF MS. ALBERTHA SINGLETON, RETIRED PRINCIPAL, IBERVILLE ELEMENTARY; APPROVE CONDOLENCE RESOLUTION TO THE FAMILY OF MR. JOE COLLETTIE, RETIRED BUS DRIVER; APPROVE CONDOLENCE RESOLUTION TO THE FAMILY OF MR. SAMUEL PUGH, BROTHER OF AUDREY TURNER, SFS WORKER; APPROVE CONDOLENCE RESOLUTION TO THE FAMILY OF MS. GLORIA GALES, MOTHER-IN-LAW OF MS. SHAROLYN HENDERSON.
APPROVAL OF FEBRUAY 8, 2010 FINANCE COMMITTEE MEETING RECOMMENDATIONS
· Approval of Financial Statements for January 2010 (copies emailed). Discussion if needed.
· Permission to advertise for Janitorial Supplies and Paper Goods. (Bid packet attached)
· Permission to advertise for Official Journal. (Bid packet attached)
· Permission to advertise for Fiscal Agent. (Bid packet attached)
· Permission to advertise for Board Room Software. (Bid packet attached)
· Permission to pay Iberville Parish Council for furniture and equipment purchased on behalf of the Iberville Parish Assessor’s Office. This was run by board attorney, Louis Delahaye. Mr. Delahaye stated that we are mandated to pay our fair share of the expenditures.
· Accept bid for Site Work at MSA West Campus from Tullier’s Services for $1,168,500. The low bidder withdrew his bid.(Bid tabulation sheet attached)
Other/Old Business
Advertisement for Bids:
3⸀ Parking Additions at PHS
4⸀ MSA East Campus – Building Pad & Driveway
The following motion was then offered:
MOTION: By Ms. Kelley and unanimously approved by those board members present.
RESOLVED: To approve the consent agenda as presented with the exception #7 on the Finance Committee meeting recommendations, the insurance committee recommendations, and the personnel committee recommendations, upon which each will be voted on separately.
The following motion was then offered:
MOTION: By Ms. Kelley and seconded by Ms.Hasten
RESOLVED: To approve the personnel committee meeting recommendations as presented.
YEAS: Michael Barbee, Nancy Broussard, David Daigle, Tom Delahaye, Paul Distefano, Albertha Hasten, Michael Hebert, Jr., Glyna Kelley, Yolanda Laws, Melvin Lodge, Freddie Molden, III, Darlene Ourso, Dorothy Sansoni, Stanley Washington
NAYS: None
NOT VOTING: Brian Willis
ABSENT: None
APPROVAL OF FEBRUARY 8, 2010 PERSONNEL COMMITTEE RECOMMEDATIONS
INSTRUCTIONAL STAFF
Resignation:
1. Markisha Askins, Teacher, Iberville Elementary, effective January 8, 2010.
2. Jerome Wilcox, Teacher, East Iberville, effective February 8, 2010.
Appointment:
1. Catherine Cage, Teacher, Iberville Elementary, Replacing Markisha Askins, effective February 1, 2010.
2. Toby Willis, JAG Specialist, Plaquemine High School, effective February 9, 2010.
Transfer
1. Alice Harris, JAG Specialist, being transferred to North Iberville for an out of school JAG program, effective February 17, 2010.
Retirement
1. Warren Smith, Assistant Principal, Plaquemine High School, effective June 30, 2010.
Change effective date of employment
1. Edd L. Thomas, Teacher, Plaquemine High, effective date of hire changed from January 11, 2010 to January 13, 2010.
MAINTENANCE STAFF
Retirement:
1. Marion Banks, Housekeeper, Plaquemine High, effective February 12, 2010.
Appointment:
1. Rubetta Davis, Custodian, MSA West Grade 14, Level 1, effective February 9, 2010.
SCHOOL FOOD SERVICE
Retirement:
1. Florence Gary, Food Service Technician, Plaquemine High School, effective May 26, 2010.
Resignation:
1. Stacie Pelegrinis, Food Service Technician, Dorseyville Elementary, effective
January 22, 2010.
TRANSPORTATION STAFF
Resignation:
1. Russell Banks, Bus Driver, North Iberville-Plaquemine Route, effective January 26, 2010.
ADDITIONAL PERSONNEL COMMITTEE RECOMMENDATIONS
INSTRUCTIONAL STAFF
Retirement:
1. Robert Jones, Drill Sergeant, OP Center, effective February 4, 2010.
APPROVAL OF JANUARY 26, 2010, INSURANCE COMMITTEE MEETING RECOMMENDATIONS
Mr. Daigle asked the board to appoint Iberville Bank as agent of record for Iberville Parish School Board’s Worker’s Compensation Insurance. The current Worker’s Compensation agent, Mr. Charlie Landry, addressed the board.
The following motion was then offered:
MOTION: By Mr. Daigle and seconded by Mr. Daigle
RESOLVED: To approve the insurance committee meeting recommendations and appoint Iberville Bank as agent of record for Iberville Parish School Board’s Worker’s Compensation Insurance.
Upon roll call, the above motion was approved as follows:
YEAS: Michael Barbee, David Daigle, Tom Delahaye, Paul Distefano, Albertha Hasten, Michael Hebert, Jr., Glyna Kelley, Melvin Lodge, Freddie Molden, III, Brian Willis
NAYS: Nancy Broussard, Yolanda Laws, Darlene Ourso, Dorothy Sansoni, Stanley Washington
ABSENT: None
NOTE: Ms. Broussard and Ms. Ourso clarified their vote stating that they were not comfortable breaking an agreement with the current insurance agent.
Mr. Delahaye and Mr. Daigle clarified their vote stating that they want to support the taxpayers of Iberville Parish and believe in doing business in parish as much as possible.
APPROVAL OF ITEM #7 OF THE FINANCE COMMITTEE MEETING RECOMMENDATIONS TO REJECT BID FOR ADDITIONS TO MSA WEST CAMPUS GYM FROM CHRIS PATIN CONSTRUCTION, LLC
Ms. Sansoni, finance committee chairperson, informed the board that the finance committee rejected item #7 to accept the low bid from Chris Patin Construction, LLC of $2,436,000.00 for the additions to the MSA West Campus Gym.
The following motion was then offered:
MOTION: By Ms. Ourso and seconded by Ms. Laws
RESOLVED: To approve the finance committee meeting recommendation to reject the low bid for additions to the MSA West Campus Gym from Chris Patin Construction, LLC.
Upon roll call the above motion failed as follows:
YEAS: Albertha Hasten, Yolanda Laws, Freddie Molden, III, Darlene Ourso, Dorothy Sansoni, Stanley Washington
NAYS: Michael Barbee, Nancy Broussard, David Daigle, Tom Delahaye, Paul Distefano, Michael Hebert, Jr., Glyna Kelley, Melvin Lodge, Brian Willis
ABSENT: None
NOTE: Ms. Ourso clarified her vote stating that she voted to table this item due to lack of information provided on the project.
The following motion was then offered:
MOTION: By Brian Willis and seconded by Mr. Barbee
RESOLVED: To accept low bid for additions to MSA West Campus gym from Chris Patin Construction, LLC.
Upon roll call, the above motion was approved as follows:
YEAS: Michael Barbee, Nancy Broussard, David Daigle, Tom Delahaye, Paul Distefano, Michael Hebert, Jr., Glyna Kelley, Melvin Lodge, Freddie Molden, III, Darlene Ourso, Brian Willis
NAYS : Albertha Hasten, Yolanda Laws, Dorothy Sansoni, Stanley Washington
APPROVAL OF RESOLUTION TO PARISH PRESIDENT OURSO AND THE PARISH COUNCIL
RESOLUTION
Whereas, Iberville Parish President Mitchell Ourso has demonstrated his loyal support for the Iberville Parish School System, and
Whereas, President Ourso continues to work tireless to provide for all of the children of the parish, and
Whereas, Iberville Parish President Ourso embraces the School System’s continuing efforts to enhance the workforce opportunities in the schools, and
Whereas, his foresight and generosity has been shown, once again, through the donation of a mechanical 2 ton electric hoist, a key industrial tool to be incorporated into the design for the new welding and pipefitting certification programs offered at Plaquemine High School for area students, and
Whereas, Iberville Parish President Ourso and the Parish Council continue to provide leadership and support for the ongoing career development programs of the schools,
Therefore be it known that on February 8, 2010, the Iberville Parish School Board and administrators, commend the vision and generosity of the Iberville Parish government leaders and extend a sincere “Thank You” for behalf of the students and parents of the parish.
I, P. Edward Cancienne, Jr., Secretary of the Iberville Parish School Board, do hereby certify that the above and foregoing is a true and correct copy of the resolution passed at a meeting of said School board duly called and held at its legal domicile in the City of Plaquemine, Parish of Iberville, on the 8th day of February, 2010, as recorded in the minutes thereof.
IN WITNESS WHEREOF, I have hereunto set my hand and seal of the Iberville Parish School Board on this 8th day of February 2010.
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Secretary
CONSIDER AND APPROVE IBERVILLE PARISH SCHOOL SYSTEM ENTERING INTO A CONTRACT WITH ADVANCE INNOVATIVE EDUCATION TO HELP WITH THE IMPLEMENTATION OF THE RACE TO THE TOP GRANT
Ms. Marionneaux addressed the board and asked that they approve entering into a contract with Advance Innovative Education (AIE). Ms. Marionneaux informed the board that the contract would allow Iberville Parish the services of an outstanding team of individuals to assist the district with writing and implementing the Race to the Top (R2T) grant. The grant will focus on promoting system change by undertaking research-based Best Practices that improve teacher and leadership performance and thus impact student achievement. The grant will further develop goals outlined in the Master Plan, bringing district initiatives from good to best.
Mr. Willis asked that a monthly report from AIE be presented to the board outlining the progress of the grant.
The following motion was then offered:
MOTION: By Mr. Willis and seconded by Ms. Kelley
RESOLVED: To approve entering into a contract with Advance Innovative Education (AIE) to help with the implementation of the Race to the Top Grant and that a monthly report be presented to the board outlining the progress of the grant.
Upon roll call the above motion was approved as follows:
YEAS: Michael Barbee, Nancy Broussard, David Daigle, Tom Delahaye, Paul Distefano, Michael Hebert, Jr., Glyna Kelley, Yolanda Laws, Melvin Lodge, Freddie Molden, III, Darlene Ourso, Stanley Washington, Brian Willis
NAYS: Albertha Hasten, Dorothy Sansoni
ABSENT: None
DISCUSS AND APPROVE REVISION TO POLICY EGAC, REGARDING NON-ACTIVE BOARD MEMBERS WHO HAVE SERVED IN THE CAPACITY OF BOARD MEMBER OF IBERVILLE PARISH FOR A MINIMUM OF 12 CONSECUTIVE YEARS
Ms. Sansoni, at the January meeting, asked the board to approve a revision to policy EGAC, Health Insurance. The revision states that any current board member who has served as board member for at least twelve (12) consecutive years and has participated in the group health insurance plan for at least twelve (12) consecutive years immediately prior to the completion of the board member’s last term of office, shall be eligible to continue participation in the group health insurance program in the same manner as non-board member retirees.
Ms. Landry provided board members with the revised policy at which time the board was asked to approve said policy.
The following motion was then offered:
MOTION: By Ms. Sansoni and seconded by Ms. Hasten
RESOLVED: To approve revision to policy EGAC, regarding non-active board members who have served in the capacity of board member of Iberville Parish for a minimum of 12 consecutive years.
Upon roll call, the above motion was approved as follows:
YEAS: Michael Barbee, Albertha Hasten, Michael Hebert, Jr., Yolanda Laws, Melvin Lodge, Freddie Molden, III, Dorothy Sansoni, Stanley Washington
NAYS: Nancy Broussard, David Daigle, Tom Delahaye, Paul Distefano, Glyna Kelley, Darlene Ourso, Brian Willis
ABSENT: None
A motion to adjourn the meeting was offered by Ms. Hasten and unanimously approved by the School Board members present.
IBERVILLE PARISH SCHOOL BOARD
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MELVIN LODGE, PRESIDENT
ATTEST:
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P. EDWARD CANCIENNE, JR., SECRETARY
3/11
